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How exposed to AI is a Document Management Specialist?

Of the 23 tasks O*NET lists for document management specialists, 8 could be done in half the time with a chat window today. 0 cannot be sped up at all. Here is which.

Exposure means published research judged an AI could halve the time a task takes, at the same quality. It does not mean the task stops needing a person. How to read this

Also called
Business Records ManagerCertified Document Imaging ArchitectDocument Control ManagerDocument Management ConsultantECM Consultant (Enterprise Content Management Consultant)Electronic Content ManagerRecord Systems AnalystRecords and Information Management Consultant (RIM Consultant)Records and Information Management Specialist (RIM Specialist)Records Manager
Reachable today Needs software built first Cannot be sped up
23
tasks rated for this occupation
85%
hold a degree, from a survey of 20
370k
people do this job in the US
2 of 36
least protected in computing and maths

Every task, and what AI can do with it

These are O*NET's task statements for this occupation, exactly as written, sorted into the three bands by the ratings behind this report. Nothing has been reworded.

Reachable with a chat window today

8
  • Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content
  • Develop, document, or maintain standards, best practices, or system usage procedures
  • Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff
  • Write, review, or execute plans for testing new or established document management systems
  • Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures
  • Consult with end users regarding problems in accessing electronic content
  • Propose recommendations for improving content management system capabilities
  • Prepare support documentation and training materials for end users of document management systems

Only with software built on top

15
  • Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval
  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists
  • Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata
  • Assist in the assessment, acquisition, or deployment of new electronic document management systems
  • Administer document and system access rights and revision control to ensure security of system and integrity of master documents
  • Monitor regulatory activity to maintain compliance with records and document management laws
  • Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary
  • Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences
  • Conduct needs assessments to identify document management requirements of departments or end users
  • Document technical functions and specifications for new or proposed content management systems
  • Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving
  • Operate data capture technology to import digitized documents into document management system
  • Search electronic sources, such as databases or repositories, or manual sources for information
  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software
  • Analyze, interpret, or disseminate system performance data
What this does not say

This is not a prediction about your job

Nobody surveyed an employer. Tasks are counted equally, so a percentage here is a share of the list rather than a share of your week. And the ratings were made in 2023, which makes every figure a floor rather than a ceiling.

It must never be used to select anyone for redundancy. The full limits are here.

Where to go next

This is the standard task list for the title. The useful next question is which of the tasks you actually do should go near AI, and which should not.

Sort your own tasks Read the full report

Exposure ratings from Eloundou, Manning, Mishkin and Rock, GPTs are GPTs: Labor market impact potential of LLMs, Science 384, 1306–1308, 2024, used under the MIT licence. This page includes information from the O*NET Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA. People Team AI has modified all or some of this information. USDOL/ETA has not approved, endorsed, or tested these modifications. Employment figures from the US Bureau of Labor Statistics.