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How exposed to AI is a Executive Secretaries and Executive Administrative Assistant?

Of the 22 tasks O*NET lists for executive secretaries and executive administrative assistants, 13 could be done in half the time with a chat window today. 3 cannot be sped up at all. Here is which.

Exposure means published research judged an AI could halve the time a task takes, at the same quality. It does not mean the task stops needing a person. How to read this

Also called
Administrative AideAdministrative AssistantAdministrative AssociateAdministrative CoordinatorAdministrative SecretaryAdministrative SpecialistExecutive Administrative AssistantExecutive AssistantExecutive SecretaryOffice Assistant
Reachable today Needs software built first Cannot be sped up
22
tasks rated for this occupation
20%
hold a degree, from a survey of 49
467k
people do this job in the US
12 of 51
least protected in office and admin

Every task, and what AI can do with it

These are O*NET's task statements for this occupation, exactly as written, sorted into the three bands by the ratings behind this report. Nothing has been reworded.

Reachable with a chat window today

13
  • Manage and maintain executives' schedules
  • Make travel arrangements for executives
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software
  • Answer phone calls and direct calls to appropriate parties or take messages
  • Prepare responses to correspondence containing routine inquiries
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors
  • File and retrieve corporate documents, records, and reports
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
  • Provide clerical support to other departments
  • Process payroll information
  • Interpret administrative and operating policies and procedures for employees
  • Set up and oversee administrative policies and procedures for offices or organizations

Only with software built on top

6
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
  • Attend meetings to record minutes
  • Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors
  • Compile, transcribe, and distribute minutes of meetings
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures

Cannot be sped up

3
  • Open, sort, and distribute incoming correspondence, including faxes and email
  • Greet visitors and determine whether they should be given access to specific individuals
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material
What this does not say

This is not a prediction about your job

Nobody surveyed an employer. Tasks are counted equally, so a percentage here is a share of the list rather than a share of your week. And the ratings were made in 2023, which makes every figure a floor rather than a ceiling.

It must never be used to select anyone for redundancy. The full limits are here.

Where to go next

This is the standard task list for the title. The useful next question is which of the tasks you actually do should go near AI, and which should not.

Sort your own tasks Read the full report

Exposure ratings from Eloundou, Manning, Mishkin and Rock, GPTs are GPTs: Labor market impact potential of LLMs, Science 384, 1306–1308, 2024, used under the MIT licence. This page includes information from the O*NET Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA. People Team AI has modified all or some of this information. USDOL/ETA has not approved, endorsed, or tested these modifications. Employment figures from the US Bureau of Labor Statistics.