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How exposed to AI is a Meeting, Convention, and Event Planner?

Of the 21 tasks O*NET lists for meeting, convention, and event planners, 2 could be done in half the time with a chat window today. 7 cannot be sped up at all. Here is which.

Exposure means published research judged an AI could halve the time a task takes, at the same quality. It does not mean the task stops needing a person. How to read this

Also called
Catering DirectorConference PlannerConference Planning ManagerConference Services DirectorConference Services ManagerConvention Services DirectorConvention Services Manager (CSM)Event CoordinatorEvents ManagerSpecial Events Coordinator
Reachable today Needs software built first Cannot be sped up
21
tasks rated for this occupation
41%
hold a degree, from a survey of 24
98k
people do this job in the US
40 of 48
least protected in business and finance

Every task, and what AI can do with it

These are O*NET's task statements for this occupation, exactly as written, sorted into the three bands by the ratings behind this report. Nothing has been reworded.

Reachable with a chat window today

2
  • Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions
  • Develop event topics and choose featured speakers

Only with software built on top

12
  • Review event bills for accuracy and approve payment
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security
  • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs
  • Maintain records of event aspects, including financial details
  • Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers
  • Plan and develop programs, agendas, budgets, and services according to customer requirements
  • Hire, train, and supervise volunteers and support staff required for events
  • Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries
  • Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends
  • Organize registration of event participants
  • Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications
  • Design and implement efforts to publicize events and promote sponsorships

Cannot be sped up

7
  • Confer with staff at a chosen event site to coordinate details
  • Inspect event facilities to ensure that they conform to customer requirements
  • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise
  • Evaluate and select providers of services according to customer requirements
  • Conduct post-event evaluations to determine how future events could be improved
  • Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress
  • Obtain permits from fire and health departments to erect displays and exhibits and serve food at events
What this does not say

This is not a prediction about your job

Nobody surveyed an employer. Tasks are counted equally, so a percentage here is a share of the list rather than a share of your week. And the ratings were made in 2023, which makes every figure a floor rather than a ceiling.

It must never be used to select anyone for redundancy. The full limits are here.

Where to go next

This is the standard task list for the title. The useful next question is which of the tasks you actually do should go near AI, and which should not.

Sort your own tasks Read the full report

Exposure ratings from Eloundou, Manning, Mishkin and Rock, GPTs are GPTs: Labor market impact potential of LLMs, Science 384, 1306–1308, 2024, used under the MIT licence. This page includes information from the O*NET Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA. People Team AI has modified all or some of this information. USDOL/ETA has not approved, endorsed, or tested these modifications. Employment figures from the US Bureau of Labor Statistics.